Sample Formal letters

Formal Letter

 

                     Sample Letters

Writing a letter is a beautiful and challenging  art. It's very useful for students as well as common person. Writing a letter is very important as it's a

Communication or conversation between two parties. It has a fixed format for formal letter and informal letter. Here I have given four different examples of letter writing. 

 To see the structure or format of letter click the below link.

https://www.blogger.com/blog/post/edit/1569607978339484578/5660693177845429227

 1.Write a letter the Principal of your school bringing to his notice the need for cleanliness in the school toilets and classrooms. Give your suggestions for improvements.

 JP Road

467,Sector-23

Mumbai

 August 21, 2021

 

The Principal

St. Mary School

Mumbai

 

Sir, 

Subject- Cleanliness in the school toilet and classrooms

I beg to invite your kind attention to need for cleanliness in the toilets and classrooms. In the present situation of corona-19, everyone has to aware about the cleanliness and tidiness. But it was sad to notice the situation in school toilets. They stink badly. No one can step in without closing their noses with handkerchief. Water doesn’t flow in them. The urine pots are broken. Water taps are not functioning properly.

The condition of classrooms is also piteous. The blackboards are broken. No one can write on it. In few rooms plaster has fallen off. Fans are not working. The furniture is in broken condition. The roofs are full of webs of spiders.

I kindly request to see yourself these places. These give very bad impression to outsider. And mainly these all things affect the student’s health. I request you to improve the situation as early as possible.

Thanking you

Yours obediently

Yash Chaudhary

 

2. Write a letter to your school Principal asking leave for one week as you are going to participate in chess tournament at Chennai.

 

H P Road

Government colony

Mumbai

 

December 12, 2021

 

The Principal

Thomas School

Mumbai

 

Sir,

Subject- Request for leave

I Ramesh of VIII- A is here   to request you to grant me leave for one week. That is from 20^th December to 27^th December as I am going to participate in chess tournament. It is going to held on 22^nd December to 26^th December in Chennai. As it is state level tournament its very important for me and our school. I am only representative from our school. Please grant me leave for those respective days.

 

Thanking you

Yours obediently

Ramesh 

 

 3. Write a letter to Delhi Sports, Agra, New Delhi, placing an order for sports articles like footballs, cricket balls, Tennis balls and cricket bats to be supplied to your school. Sign as Raj/Rinku Sports Secretary.

Answer:

ABPS School
Bhajan pura
New Delhi 1100

20th  April  2021

The Manager
Delhi Sports, Agra
New Delhi 1100

Sir

Subject: Placement of sports goods

This has reference to the quotation dated 20 th April 2021. Kindly send the following items at the above address.

Name of the Items          No. of items  

Football                                    15

Season Cricket balls                  20

Leather Tennis balls                     20

MRF (brand)Cricket bats             10

All the items should be in good condition, well bound and packed properly and delivered within a week. The payment will be made by cash once the items reach us. Any damage during transportation would be your responsibility. Though in the past, you have never given us any opportunity to complain and – the goods have always reached us well on time, and in excellent condition as per our specifications, we do expect the same delivery this time as well.

Yours faithfully
Raj/ Rinku

(Secretary)

4. As head of the music department of your school, write a letter to Hyderabad Music House, placing an order for some music instruments like Sitar, Harmonium, Tabla, Tanpura and Guitar. You are Anvita/Anil of DIPS School, Rohini, New Delhi.

Answer:

Don Bosco School

Rajarsm puri 

Delhi 1100

20 January 2021 

The proprietor

Hyderabad Music Centre

New Delhi 110

Dear Sir

Subject: Placement of order for musical instruments

This is to inform you that our school management has decided to place an order with your company for the supply of music instruments; the list is given below. The price quotation submitted by your agents has been approved and the institutional discount of 10 per cent offered by you has been accepted. Kindly send the delivery within 15 days. I am sure proper packing of the instruments will be taken care of and the responsibility of any damage caused during transportation, shall rest with you. I hope future repairs and maintenance of the pieces will be provided by you promptly and satisfactorily. The payment will be made through a crossed cheque to your agent just after the delivery.

List of Items             No  of Items 

Sitar                                   05

Harmonium                     15

Tabla                                  06

Tanpura                               07

Guitar                                    05

Yours faithfully

Anvita